The Staff Portal — the whole working life, self-service

One place for a member of staff to run their own employment admin and their governance obligations. Leave, job plan, training and CPD, declarations of interest, signatures, approvals, on-call and speaking up. No forms to chase, and every action lands on a record with an audit behind it. It’s role-aware: a clinician sees a job plan, a board member sees board papers, a silver on-call sees the rota. Reached at /staff-portal.

1 Thirteen tabs, one person

Most staff systems are a stack of separate logins: one for leave, one for the rota, one for training, one for declarations, one for board papers. Each holds a slice of the same person. The Staff Portal puts the slices in one place, on one identity, so the member of staff does the admin once and the organisation gets the record.

2 Leave against a live balance

The balance is computed from the record, not typed into it. Entitlement, used, pending and remaining for annual leave; accrued and used for time in lieu; study days; sickness year to date with the Bradford trigger shown plainly.

3 The job plan, and the CPD that evidences it

For staff with a job plan, the portal shows contracted programmed activities split into direct clinical care, supporting professional activities and additional responsibilities, with the weekly timetable underneath. A plan is drafted, submitted and agreed, and the agreed version is the one everything else reads.

The line at the bottom of that screen is the bit that matters. Supporting professional activity has to be evidenced, and the evidence is the CPD log two tabs away. The portal reads the CPD hours for the year and puts them next to the SPA sessions, so the conversation at appraisal starts from the record instead of from memory.

4 Training, registration and CPD in one passport

Statutory and mandatory training is rated by status, not listed by course. Professional registrations sit beside it with their expiry. CPD is logged by activity and summed for the year. Appraisal shows who and when. All of it’s the same data commvita Learn holds, and it can be downloaded as a training passport.

5 Declare, sign, approve, attend

Four governance obligations that usually live in four places, each with its own login and its own excuse for not being done. Here they’re four tabs.

6 Speak up, safely

A Freedom to Speak Up concern can be raised anonymously, confidentially or in the person’s own name, in one of six categories, from the same place they manage everything else. It routes to the Guardian’s own module. Nobody else in the line sees it.

The choice of anonymity is made before anything is typed, and it’s enforced by what is stored, not by a promise. An anonymous concern carries no identity. A confidential one carries it for the Guardian alone. That matters more than the form does: the reason staff don’t speak up is rarely the absence of a form, it’s doubt about where the form goes.

7 On-call, and how the organisation reaches you

Two small tabs that stop two common failures: not knowing you’re on call, and being contacted on a channel you don’t read.

Where it lives in commvita